Things to Consider When Buying Multifunction Copiers

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As you shop for a multifunction copier, there are several things to keep in mind. In addition to considering your budget and needs, you also want to evaluate the features the copier offers and how it can streamline daily life in your business. By asking the right questions and prioritizing the features that are most important to you, you'll find that shopping for a copier becomes much simpler. 

How Secure is Your Information?

With hackers becoming more creative each day, it's vital to protect your business information on every device. This includes your multifunction copier, which stores all of the information scanned and printed locally. Using a multifunction copier with password protection and data encryption reduces the chance of information leaking to unauthorized employees and external individuals who want to collect this information. It also helps you track and trace employee use so you can get an idea of who is being productive and those who may be wasting resources from printing too much. 

Ease of Setup and Use   

Multifunction copier incorporate so many possible tasks that it can be overwhelming for new users to understand one.  The more intuitive the unit is to use, the easier it will be for employees with varying degrees of technological familiarity to adapt to it.  Units with a touchscreen for input may cost you a little more, but the ease of use will save time each day when employees use it. 

Long Term Value and Performance

Before making a final decision, check reviews from existing customers who have purchased the same unit as you have in mind to determine if the unit is the right one for you. The feedback you see online will give you a better idea of what to expect when you bring the unit into your office. 

If you're having trouble choosing the right multifunction copier and want to get an expert opinion, the team of experts at Indiana Business Solutions can help. We can answer any questions you have about the leading copiers on the market and help you locate the right one for you. Visit Indiana Business Solutions to find out more.